Executive Team Administrator / Business Coordinator

Working arrangements

Please note that this role has a hybrid working schedule with a typical, as a minimum, 3 days a week in the office which must include Wednesdays. We are seeking a candidate who will understand and be flexible depending on business need as this can change but would be communicated in advance.

Overview

In support of the Business Manager and the team you will help to oversee the day to day operation of the company. As Tokamak Energy continue to grow and expand, we are adding to our Business Support team, who play a pivotal role in supporting the whole company.

You will work closely with the current team to provide a wide range of support across all divisions of the business which may include working with the C-Suite, Contracts team, People team, STEM/outreach support and Health and Safety support.

The Business Support Team

The Business Support Team provides administrative and operational assistance to the company’s core operations, ensuring efficiency and effectiveness across all the business functions.

Requirements

Responsibilities

In this wide ranging role, you will work in support of the Business Manager to undertake a range of duties.

These duties will include executive diary management, planning meetings, organising external visits and organising travel for the executive team. Planning and organising cross company meetings, managing the company calendar, liaising with teams such as People and Communications.

You will also support hospitality organisation including off site events, all employee meetings, recruitment days etc.

One day a week will be spent covering Reception, greeting visitors and being the main point of contact in our building Brook House. You will also be required to cover either Reception during holiday season.  This part of the role will include tasks such as:

Requirements

• Have excellent administrative skills and be experienced in providing executive support for diary management, travel and visit/event organisation. 
• Absolute discretion and confidentiality
• Ability to solve problems, influence others, using excellent communication skills
• Ability to work accurately with attention to detail, producing meeting notes, reports, letters/emails and other e-communication.
• The ability to work under their own initiative, to work on multiple elements of work and prioritise tasks to meet set targets. 
• Strong Microsoft office skills, in particular SharePoint, Outlook and Teams
• Enthusiastic, approachable, and flexible
• Skills or experience in a communications, marketing or People role would be advantageous.
• Experience of AV equipment and managing meeting room technical equipment will be an advantage.

Benefits

• Salary dependent on skills and experience and will be discussed from the outset
• 28 days (inclusive of festive break) holiday plus bank holidays
• Eligible for discretionary performance related bonus
• Share options scheme
• Pension scheme
• Financial benefits – including; group life insurance, critical illness, health cash plan and discount scheme 
• Innovation and Merit bonuses
• Investment in training and development to support career progression
• Opportunity to work on and contribute to world class innovation

Company background

What if there was a limitless, safe, clean, low-cost energy source, providing much needed global energy security?  What if that energy source could also help address climate change?  The answer is fusion energy – the power of the stars. Tokamak Energy is a leading global commercial fusion energy company based near Oxford with have an unrivalled track record designing and operating spherical tokamaks; the optimal route to commercial fusion.

In addition to fusion, Tokamak Energy is recognised as a world leader in transformative High Temperature Superconducting (HTS) magnet technology. Our dedicated HTS magnet team, in collaboration with key manufacturing partners, is focussed on enabling new levels of performance and becoming the leading supplier of HTS magnets to multiple markets, including renewable energy, medicine, science and propulsion in water, land, air and space. 

The company, founded in 2009 as a spin-off from UK Atomic Energy Authority, currently employs a growing team of over 260 people with experts from the UK and around the world.  It combines world leading scientific, engineering, industrial and commercial capabilities.  The company has more than 75 families of patent applications and has raised $335 million, comprising $275m from private investors and $60m from the UK and U.S. governments.  Our U.S. subsidiary, Tokamak Energy Inc, was established in 2019.

Come and be a part of a dynamic and innovative team striving to provide a solution to one of humanity’s greatest challenges: clean and sustainable fusion energy for all.

Important information for candidates

Pre-employment screening

Please note that the appointment of the successful candidate will be subject to standard pre-employment screening, as applicable to the post. This will include right-to-work, proof of identity and references.

Data privacy

Please note that any personal data submitted to Tokamak Energy as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation, for more information regarding GDPR please see: https://www.gov.uk/government/publications/guide-to-the-general-data-protection-regulation

Equality of opportunity

Entry into employment with the Tokamak Energy and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.