Document Controller Building Safety

Our client is Design & build and Refurbishment specialist for the residential and Commercial sectors across London and the Southeast. They have been operational for over 50 years and believe in putting the customer at the centre of every project.

The company has a portfolio of over 25,000 new homes and 1 million sqft of commercial space, developing strong client relationships along the way inclining a lot of repeat business.

The business is split into three divisions that include Development, New Build Residential and Regeneration and refurbishment, Fire Safety & Retrofit Decarbonisation.

From young apprentice programmes to continuous professional development, they value the people of their team and make investments in their growth.

The Role

The company is seeking a Document & Resource Controller to join the Building Safety team. This role is critical to ensuring the smooth operation of the team through structured document control, high-quality administrative support, and effective coordination of resources, processes, and communications.

The role would suit an organised, detail-oriented individual with strong document management and coordination skills. Experience in Fire Safety or Building Safety is desirable but not essential.

This position could suit a graduate or an experienced administrator/controller with relevant qualifications or professional development in document control or information management.

Roles and responsibilities include but are not limited to:

Design, implement, and manage document control systems using DMS

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Maintain accurate, well-structured digital and physical filing systems

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Ensure document accuracy, version control, audit trails, and distribution

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Review historic records and compile comprehensive legacy contract files

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Develop and manage Building Safety Key Stage Decision Processes

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Maintain action logs and track progress against deadlines

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Provide day-to-day administrative and reporting support to the team

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Organise meetings, manage diaries, coordinate schedules, and issue reminders

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Prepare reports, templates, purchase orders, and internal communications

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Liaise with internal teams and external stakeholders, including clients and consultants

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Support onboarding and coordinate logistics for meetings and events

Candidate Profile

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Highly organised, detail-oriented, and able to manage multiple priorities

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Confident written and verbal communicator with strong IT skills

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Professional and discreet, with the ability to handle confidential information

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Background in construction, fire safety, or the built environment (desirable)

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Relevant qualifications or CPD in document control, information management, or administration

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Proactive, methodical, and comfortable working independently or as part of a team